So you've been asked to source custom golf headcovers for the client outing in June. Maybe you don't golf. Maybe you've never touched a headcover in your life. Totally fine. You don't need to know a driver from a 7-iron to nail this order. You just need to know how the process works and what your vendor is going to ask you for.
That's what this post is. The full rundown on ordering custom golf headcovers for a corporate event, start to finish. Timelines, logos, minimums, all of it. By the end, you'll know more about this than half the golfers in your office.
First, a 30-Second Primer: What Makes a Headcover "Custom"
A headcover is the padded cover that protects the biggest, most expensive clubs in a golfer's bag, usually the driver. It sits right on top of the bag, which means everyone in the group sees it, every single round, for years. That's why headcovers make such a good corporate gift. A logo golf ball gets lost in the woods by Saturday... A head cover sticks around.
"Custom" can mean a few different things:
-
Your logo embroidered on one of our existing designs or a solid color
-
A fully custom design built from scratch around your brand
One more decision you'll make is the material, which changes the price and the feel of the gift. We wrote a whole guide on that here: PU Leather vs. Microfiber vs. Genuine Leather: A Buyer’s Guide to Custom Golf Headcovers
The Timeline: When to Order (Work Backwards From Your Event)
This is the question we get most, so let's just answer it.
The general rule: give yourself 8 weeks for a custom order. Some orders move faster, but 8 weeks means nobody is sweating. Orders placed more than 8 weeks out may be eligible for extra discounting.
Here's what that looks like if your event is June 15:
-
Early April: You reach out with your event date, rough quantity, and logo
-
Mid April: We send you a design proof or two (we typically nail a design down by round two), you get internal approval and we send you an invoice to pay.
-
Late April/Early May: Production starts and runs 2-4 weeks
-
Early June: Custom golf head covers arrive with breathing room to spare
Dates worth planning around: spring member-guest tournaments (order in Feb/March), fall client outings (order in July/Aug), and holiday gifting (order by early September... seriously, September, the holidays sneak up on everyone).
What about a rush? Sometimes we can do it, depending on the design and quantity AND our own production volume. It costs more and your options narrow. If you're inside 4-5 weeks, just email us before assuming anything. The answer is "maybe," not "no."
Logo & Artwork: What We Need From You
This is the part people stress about most, and it's honestly the easiest.
The ideal: a vector file. That's a file ending in .ai, .eps, or sometimes .pdf or .svg. Vector files can scale to any size without getting blurry, which matters a lot for embroidery. Your marketing team almost definitely has one. Just forward this line to them: "Can you send me the vector file of our logo? .AI or .EPS is perfect." Done.
Only have a .jpg off the website? While not ideal, it is not the end of the world. We can usually recreate the logo in the format we need. It might add a few days, but don't let a missing file stop you from reaching out!
Colors and proofs. If your company has official brand colors, send those too (they usually come as hex codes or Pantone numbers, and again, marketing has them). Then, before anything goes into production, you'll get a proof: a mockup showing exactly what the final headcover will look like. Look at it carefully. Show it to whoever cares. Never skip the proof step, and be suspicious of any vendor who doesn't offer one.
We've written a short blog post diving into the differences: Vector vs. Bitmap: A Quick Guide to Logo Files for Your Custom Head Cover Order
Quantities, Minimums, and Pricing
Minimums: We have a strict 48 piece minimum, it is what is it. We specialize in larger corporate orders and we will not for any price go below that quantity.
Price breaks: Like most custom products, price per unit drops as quantity goes up. An order of 48 pays full price and then we offer the following breaks:
- 144+ (Save 5%)
- 250+ (Save 7.5%)
- 501+ (Save 10%)
- 2,001+ (Save 15%)
Mixed orders: Yes, you can mix. Different club types (driver, fairway, hybrid) in one order, or the same design in different colors. We just need 48 of each variation.
Materials and budget: This is where the material choice comes back. Our PU leather (synthetic leather) covers are the budget-friendly option for big event orders, microfiber is the sweet spot for client gifts, and genuine leather is the statement gift for the corner office. Full breakdown in the material guide.
The Ordering Process, Step by Step
- Reach out with your event date, estimated quantity, and what you're picturing (even loosely)
- Send your logo, ideally a vector file, but whatever you've got works
- We talk options on materials, design direction, budget, and timeline
- You get a proof, a mockup of the exact final product
- You approve it (or request changes, which are normal, not annoying)
- Production runs, which is the longest stretch, usually a few weeks
- Delivery to your office, your event venue
That's it. Your active time in this whole process is maybe an hour, spread across a few emails.
FAQ
How long does a custom headcover order take?
Plan on 6-8 weeks from first contact to delivery. Rush timelines are sometimes possible, so ask.
What's the minimum order for corporate headcovers?
Our minimum is 48 pieces.
Can you embroider our company logo?
Yes, that's the bread and butter. A vector file (.AI or .EPS) gets the cleanest result.
What if I don't know anything about golf?
Then you're exactly who this post was written for, and you'll be fine. Most of our corporate order contacts don't golf. We'll walk you through it.
Ready to Get Started?
Fill out the form here: Custom Golf Headcovers. That's genuinely all we need to get moving. We'll come back with options, real pricing, and a proof so you can see exactly what you're getting before you commit to anything.
You handle a hundred details a week. Let us make this one of the easy ones.
